Privacy Policy

At Oxford Hotels, the privacy and confidentiality of user information are important. We are committed to maintaining the privacy and security of your user information. We may update this policy from time to time, so please check here frequently. The hotel will not disclose identifiable user information to any third party without consent. 

 

Each hotel is committed to safeguarding your privacy while visiting this website, namely, (hereinafter all identified URLs are collectively referred to as the "Site"). Our goal is to provide you with an Internet experience that delivers the information, resources, and services that are most relevant to you. To achieve this goal, part of the operation of the Site includes the gathering of certain types of information about Site users. 

  

Because we understand that your privacy is important, we wish to explain the types of information we gather and the way in which we use it. This Privacy Policy applies to the Site. 

  

This Privacy Policy covers two types of information gathered at the Site, personal and aggregated. The term "personal information" refers to data you voluntarily provide in connection with the use of the Site that identifies you and/or the company on whose behalf you are accessing and using the Site. Personal information includes, e.g., data submitted in connection with our services, such as your name, e-mail address, phone number, company affiliation, physical address, and/or certain other personal information. The term "aggregated data" refers to general information regarding visitors and users of the Site that relates to using of the Site, such as.g., traffic patterns, number of visits to certain pages, visits from other websites or to third-party websites linked to the Site, use of particular services and interest in services, information or features of the Site or other parties made available through or found at the Site. 

 

What information is collected about you? How do we use it?

We take the utmost care to ensure that the personal information we obtain from you is not used in a way that you may be unaware of or not agreeable to. You may wish to submit an information request about our Hotel, participate in one of our promotions or subscribe to our e-mail or postal mail lists. In response, we may ask for information such as your name and postal address. In the event you opt to provide us with this information, we will only use it for the purpose specified by you at the bottom of the information-gathering form. 

  

Information collected on the Site may be used to: 

  • Register as a Hotel member 

  • Plan and purchase hotel accommodations 

  • Enter your email in our promotions or sweepstakes 

  • Send marketing communications or surveys to you 

  • Respond to your questions or suggestions 

  • Improve the quality of your visit to our site 

  

All forms will provide an opt-out button to allow you to choose not to participate in Hotel lists and future online marketing. In deciding whether or not to join such lists, please note that they are only used for Hotel purposes or in joint promotions with a Hotel partner. We do not sell, rent or share any of your personal information with any other party including any third-party joint promoters, nor use it for unapproved commercial purposes. You may request to be removed from our lists at any time. All emails distributed to our lists will contain easy, online access to unsubscribe. 

 

Permission for Use:

The hotel may collect and use personal information that you submit at the Site in any manner that is consistent with uses stated in this Privacy Policy or disclosed elsewhere at the Site at the point you submit such personal information. At the time you submit personal information or make a request, the intended use of the information you submit will be apparent in the context in which you submit it and/or because the Site states the intended purpose. By submitting personal information at the Site, you are giving your consent and permission for any use that is consistent with uses stated in this Privacy Policy or disclosed elsewhere at the Site at the point you submit such personal information, and such consent will be presumed by Hotel, unless you state otherwise at the time you submit the personal information. Please do not request any such communications on behalf of an individual or company if you are not authorized to make the request. 

  

Secure Reservations 

If you decide to make an online reservation at the Site, you will be linked to a reservation interface and a third-party booking engine ("Booking Engine") provided by Synxis. While it appears to be part of our site, the Booking Engine is in fact provided by a third party and is governed by its privacy practices. We understand that security remains the primary concern of online consumers and have chosen the Booking Engine Vendor carefully. 

  

Protecting your information 

We would like our Site visitors to feel confident about using the Site to plan and purchase their accommodations, so Hotel is committed to protecting the information we collect. Hotel Griffon has implemented a security program to keep information that is stored in our systems protected from unauthorized access. Our Site is hosted in a secure environment. The Site servers/systems are configured with data encryption, or scrambling, technologies, and industry-standard firewalls. When you enter personal information during the reservation process, or during a customer email sign-up, your data is protected by Secure Socket Layer (SSL) technology to ensure safe transmission. 

  

Withdrawing Consent to Use 

If, after permitting the use of your personal information, you later decide that you no longer want Hotel to include you on its mailing list or otherwise contact you or use your personal information in the manner disclosed in this Privacy Policy or at the Site, simply tell us by sending an e-mail, or by clicking on the "Unsubscribe" button at the bottom of our email communication to you. 

  

Use of Aggregated Data

The hotel is interested in improving the Site and may develop and offer new features and services. We monitor aggregated data regarding the use of the Site for marketing purposes and to study, improve and promote the use of the Site. In connection with such purposes, Hotel may share aggregated data with third parties collectively and in an anonymous way. Disclosure of aggregated data does not reveal personal information about individual Site users in any way that identifies who they are or how to contact them. 

 

Exceptions to the Privacy Policy

The hotel has two exceptions to these limits on the use of personal information: Hotel may monitor and, when we believe in good faith that disclosure is required, disclose information to protect the security, property, assets, and/or rights of Hotel Griffon from unauthorized use, or misuse, of the Site or anything found at the Site. 

The hotel may disclose information when required by law; however, only to the extent necessary and in a manner that seeks to maintain the privacy of the individual. 

  

Use of Cookies 

To enable features at the Site, Hotel may assign one or more "cookies" to your Internet browser. Cookies, among other things, speed navigation through our Site, keep track of information so that you do not have to re-enter it each time you visit our Site, and may provide you with customized content. A cookie is an Internet mechanism composed of a small text file containing a unique identification number that permits a web server to send small pieces of information or text by means of your browser and place them on your computer's hard drive for storage. This text lets the web server know if you have previously visited the web page. Cookies by themselves cannot be used to find out the identity of any user. 

  

We use cookies to collect and maintain aggregated data (such as the number of visitors) to help us see which areas are most popular with our users and improve and update the content on our site. While in the process of browsing our site, you also provide us with information that does not reveal your personal identity -what type of destination you are exploring, for example. We use this aggregated data only as explained in this Privacy Policy. We do not connect aggregated data to any name, address, or other identifying information. 

  

You may occasionally receive cookies from unaffiliated companies or organizations to the extent they place advertising on our Site or are linked to the Site. These third-party cookies may collect information about you when you "click" on their advertising, advertisement or content, or link. This practice is standard in the Internet industry. Because of the way in which the Internet operates, we cannot control the collection of this information by these third parties, and these cookies are not subject to this Privacy Policy. 

  

Children's Privacy & Parental Consent 

Please be aware that Hotel has not designed this Site for, and does not intend for it to be used by, anyone under age 18. Accordingly, this Site should not be used by anyone under the age of 18. Our privacy policy prohibits us from accepting users who are under the age of 18. The hotel specifically requests that persons under the age of 18 not use this Site or submit or post information to the Site. Should Hotel inadvertently acquire personal information or other data from users under the age of 18, Hotel will not knowingly provide this data to any third party for any purpose whatsoever, and any subsequent disclosure would be due to the fact the user under the age of 18 used the Site and submitted personal information without solicitation by or permission from Hotel Griffon. 

  

Links Provided To Other Sites

The hotel may provide links to a number of other websites that we believe might offer you useful information and services. However, those sites may not follow the same privacy policies as Hotel. Therefore, we are not responsible for the privacy policies or the actions of any third parties, including without limitation, any website owners whose sites may be reached through this Site, nor can we control the activities of those websites. We urge you to contact the relevant parties controlling these sites or access their online policies for relevant information about their data collection practices before submitting any personal information or other sensitive data. 

  

Your Consent To This Privacy Policy

Use of the Site signifies your consent, as well as the consent of the company for whom you use the Site and whose information you submit (if any), to this Online Privacy Policy, including the collection and use of information by the Hotel Hotel, as described in this statement, and also signifies agreement to the terms of use for the Site. Continued access and use of the Site without acceptance of the terms of this Privacy Policy relieves Hotel from responsibility to the user. 

  

Policy Modifications & Contacting Hotel 

HotelThe hotel reserves the right to change this Privacy Policy at any time; notice of changes will be published on this page. Changes will always be prospective, not retroactive. If you have questions about our policies, please contact: 

  

Oxford Hotels & Resort LLC 

350 W Hubbard Street No. 440 

Chicago IL 60654 

Contact: (312) 755 9500 

 

Hotel Griffon Privacy Statement:

Our Core Beliefs Regarding User Privacy And Data Protection 

  • User privacy and data protection are a necessity and our duty 

  • We have the duty of protecting personal data 

  • Data is a liability, it should only be collected and processed when absolutely necessary 

  • We loathe spam as much as you do! 

  • We will never sell, rentrent, or distribute your personal data 

  • We will not make your personal information public without your consent. Your personal information (name) will be made public only if you wish to make a comment or review on the website. 

 

Relevant Legislation 

Along with our business and internal computer systems, this website is designed to comply with the following national and international legislation with regard to data protection and user privacy: 

 

What Personal Information we collect and Why 

Here we describe what information is collected and the reasons for collecting it. The categories of information collected are as follows:

  • Site visit trackers 

  • Like most websites, this site uses Google Analytics (GA) to track user interaction. We use this data to determine the number of people using our site, to better understand how they find and use our web pages, and to track their journey through the website. 

  • Although GA records data such as your geographical location, device, internet browser, and operating system, none of this information personally identifies you to us. GA also records your computer's IP address, which could be used to personally identify you, but Google does not grant us access to this. We consider Google to be a third-party data processor (see the section below). 

  • GA makes use of cookies, details of which can be found on Google's developer guides. Our website uses the analytics.js implementation of GA. Disabling cookies on your internet browser will stop GA from tracking any part of your visit to pages within this website. 

  • In addition to Google Analytics, this website may collect information (held in the public domain) attributed to the IP address of the computer or device that is being used to access it. 

 

Reviews and Comments 

Should you choose to add a comment or review on our site, the name and email address you enter with your comment will be saved to this website's database, along with your computer's IP address and the time and date that you submitted the comment. This information is only used to identify you as a contributor to the comment section of the respective blog post and is not passed on to any of the third-party data processors detailed below. Only your name and email address that you supplied will be shown on the public-facing website. Your comments and the associated personal data will remain on this site until we see fit to either remove the comment or remove the blog post. 

 

NOTE: You should avoid entering personally identifiable information into the actual comment field of any blog post comments that you submit on this website. 

 

Forms and Email Newsletter submissions on the website

  • If you choose to subscribe to our email newsletter or submit a form on our website, the email address that you submit to us will be forwarded to a third-party marketing platform service company. Your email address will remain within their database for as long as we continue to use the third-party marketing company’s services for the sole purpose of email marketing or until you specifically request removal from the list. 

  • You can do this by unsubscribing using the unsubscribe links contained in any email newsletters that we send you or by requesting removal via email. When requesting removal via email, please send your email to us using the email account that is subscribed to the mailing list. 

Listed below are the pieces of information that we may collect as part of servicing requests on our website: 

  • Name 
  • Gender 
  • Email ID 
  • Phone 
  • Mobile 
  • Address 
  • City 
  • State 
  • Postal Code 
  • Country 
  • IP Address 

We do not sell your personal information to third parties. We may share a limited amount of data with listed Third-Party data processors only towards servicing your requests or improving our offering. 

 

Email links

We only receive an email when a user mails us using an email link. There are no third-party data processors or intermediaries involved. 

The data is collated into an email and sent to us over the Simple Mail Transfer Protocol (SMTP). Our SMTP servers are protected by TLS (sometimes known as SSL) meaning that the email content is encrypted before being sent across the internet. The email content is then decrypted by our local computers and devices. 

 

Revenue Recovery Emails

As part of the Revenue Recovery model, we work with re-marketing service companies to send notification messages if you have abandoned your cart without making a purchase. This is for the sole purpose of reminding customers to complete the purchase if they wish to. The re-marketing service companies do a real-time capture of your email ID and cookies to send an email invitation to complete the transaction if the customer abandons the cart. However, the email ID of the customer is deleted from their database as soon as the purchase is complete. 

  • “Do Not Sell My Data” - why we do not have it 

  • We do not sell the personal information of our customers or of minors below the age of 16 years to third-party data collectors and hence the “Do not sell my data” opt-out button is optional on our website. Reiterating, we may collect your data for the sole purpose of completing a service request or for marketing communications. If you wish to access or erase your personal information, you can do so by submitting your details at the bottom of this page. 

 

Important notice for Minors sharing Personal Information 

If you are under 16 years of age you MUST obtain parental consent before: 

  • Submitting a form 
  • Posting a comment on our blog 
  • Subscribing to our offer 
  • Subscribing to our email newsletter 
  • Making a Transaction 

 

Accessing/Deleting Personal Information 

Should you wish to view or delete your personal information, please email us here with the email address used, your name and deletion request. Alternatively, you can fill out the form at the bottom of this page to view and/or delete your data stored with us 

 

Third-Party Data Processors 

We use a number of third parties to process personal data on our behalf. These third parties have been carefully chosen and all of them comply with the legislation set out in the section above. If you request for your Personal Information to be deleted from us, the request will also be forwarded to the parties below: 

 

Cookie Policy

This policy covers the use of cookies and other technologies. The types of cookies we use fall into 3 categories: 

1. Essential cookies and similar technologies:

  • These are vital for the running of our services on our websites and apps. Without the use of these cookies parts of our websites would not function. For example, session cookies allow a navigation experience that is consistent and optimal for the user's network speed and choice of device. 

2. Analytics cookies and similar technologies: 

  • These collect information about your use of our websites and apps and enable us to improve the way it works. For example, analytics cookies show us which are the most frequently visited pages. They also help identify any difficulties you have accessing our services, so we can fix any problems. Additionally, these cookies allow us to see overall patterns of usage at an aggregated level. 

3. Tracking, advertising cookies, and similar technologies:

  • We use these types of technologies to provide advertisements that are more relevant to your interests. This can be done by delivering online adverts based on your previous web browsing activity. Cookies are placed on your browser which will store details of websites you have visited. Advertising based on what you have been looking at is then displayed to you when you visit websites that use the same advertising networks. 

 

We may also use cookies and similar technologies to provide you with adverts based on your location, offers you click on, and other similar interactions with our websites and apps. 

 

Data Breaches

We will report any unlawful data breach of this website's database or the database(s) of any of our third-party data processors to any and all relevant persons and authorities within 72 hours of the breach if it is apparent that personal data stored in an identifiable manner has been stolen. 

 

Changes To Our Privacy Policy 

This privacy policy may change from time to time to conform with legislation and/or industry developments. We will not explicitly inform our clients or website users of these changes. Instead, we recommend that you check this page occasionally for any policy changes. 

 

By entering a valid email address that you have access to, we will inform you about any personal information we collect that is associated with that email address and how to manage it: